Special Events Coordinator

May 5

Children’s Museum of Manhattan
New York, NY

Anticipated Start Date: July 2026

Description

The Children’s Museum of Manhattan (CMOM) seeks a Special Events Coordinator to support the planning and execution of the Museum’s signature fundraising and cultivation events—including our annual Gala, Sunday Funday family benefit, and a range of donor stewardship gatherings. Reporting to the Director of Special Events, and works closely with internal teams, external vendors, and volunteer leadership to help deliver exceptional events that advance CMOM's mission and fundraising goals. The Special Events Coordinator will play a vital role in ensuring event logistics run smoothing, materials are accurate and timely, and guests and donors are engaged throughout the event cycle.

Responsibilities

RESPONSIBILITIES (include, but are not limited to):

Support the planning and execution of CMOM’s major fundraising events—including the annual Gala and Sunday Funday—as well as smaller cultivation events throughout the year.
Track sponsorships, donations, and revenue via CMOM’s fundraising platforms i.e. GoFundMe Pro and Raiser’s Edge.
Support event committee management by scheduling meetings, taking minutes, and sending follow-up communications. Manage invitation lists, track RSVPs in real time and maintain updated guest lists
Coordinate donors outreach for events (e.g. guest lists and listing confirmations).
Manage on-site guest check-in for each event Lead solicitation for live auction items and coordinate fulfillment with donors post-event.
Collaborate with the Communications team on social media and promotional efforts tied to events. Coordinate management of event supplies, including ordering, packing, transport, and inventory tracking.
Assist in processing and tracking invoices and monitoring event expenses against the budget.
Contribute to post-event wrap-up, including compiling results, reporting metrics, and archiving materials.
Coordinate and participate in planning and hosting of donor cultivation events including private playdates and curated conversations for CMOM donors and prospects.
Provide administrative and logistical support to the Director of Special Events and broader Development team as needed.

Requirements

3-5+ years of professional work experience (nonprofit experience preferred) ideally including at least 2 years in special events or event planning.
Highly organized, detail-oriented, and able to manage multiple projects with competing timelines. Strong written and verbal communication skills.
Experience supporting or executing events with 300+ attendees; familiarity with benefit events or galas.
Proficient in Microsoft Office; experience with Raiser’s Edge strongly preferred. Positive, proactive, and collaborative team player.
You bring a ‘roll-up-your-sleeves’ energy to your work, and enjoy collaborating with your coworkers Willingness to work evenings and weekends for events.

Salary Range and Employee Benefits

Compensation is $60,000 to $70,000 per year.

How to Apply for this Job

Apply Now

About the Organization

The Children’s Museum of Manhattan helps children and families thrive at home, at school, and in the community. Our offerings embrace the intersection of the arts, sciences, and humanities and include exhibitions, classes, workshops, performances, and festivals.

Our programs and exhibits are designed to address the multiple ways children learn and to help parents understand and support their children’s development. The Museum’s special areas of focus include early childhood education, creativity, health, and world cultures.

Founded in 1973 by parents as a grassroots neighborhood organization, the Children’s Museum flourished. Today it is a beloved citywide resource for children, family, and educators as well as a popular destination for visitors from around the world. Each year approximately 350,000 people visit our 38,000 square-foot learning facility on Manhattan’s Upper West Side. Hundreds of thousands more benefit from the Museum’s outreach programs at schools, libraries, homeless shelters, Head Start centers, and hospitals; its touring exhibitions; and its online tools and curricula.

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