Earthjustice
San Francisco, CA
Anticipated Start Date: Not Available
Description
The Executive Assistant provides executive administrative support to Development executives by managing schedules, facilitating workflow, supporting projects, meeting and event planning and coordination, and other critical administrative duties. This position anticipates information needs, proactively coordinates information flow, and contributes to the creation of effective systems.
The Executive Assistant works independently with minimal direction and is adept progressing action through ambiguity; is exceptionally responsive, action-oriented, and possesses a keen eye for detail and context; handles confidential matters with sound judgment and utmost discretion; is able to quickly pivot, re-prioritize, and flex between supporting and complementing different working styles; and is an enthusiastic team player able to identify gaps and problem solve.
Reporting to the Director, Development Leadership Team (DLT), this position works a full-time schedule (37.5 hours/week). Preference will be given to candidates willing to work at least one day per week from our San Francisco, CA, Seattle, WA, Los Angeles, CA, Chicago, IL, or Denver, CO office, but remote candidates in the contiguous U.S. who are willing to travel periodically will also be considered. This is a non-supervisory position.
Responsibilities
Executive Administration and Support (70%)
Serve as primary scheduler and calendar manager for Development executives and Director, DLT, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities.
Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.
Manage fundraising strategy processes and trainings, track opportunities, and prioritize across departmental requests in partnership with Director, DLT and the Office of the President.
Meeting & Logistical Planning, Coordination, and Project Support (30%)
Provide Development project, initiative, and communications coordination, planning, and execution.
Plan, organize, and execute logistics for development staff outings, trainings, retreats, and group activities, including planning for the annual department-wide travel meeting.
Ongoing Learning
Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.
Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job’s requirements.
Requirements
5+ total years of administrative work experience and/or education.
Demonstrated experience supporting leadership, managing complex schedules, and supporting on and off-site meetings.
Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite.
Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role.
Outstanding interpersonal, organizational, and verbal/written communication skills.
Sound judgment and discretion with ability to handle sensitive and confidential information appropriately.
Adaptability, resilience, curiosity, and openness to feedback.
Available for business travel 5 or more days per year as required for in-person planning meetings.
Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.
Salary and Employee Benefits
The annual salary range for this role in San Francisco, CA is $102,500 - $113,900.
The annual salary range for this role in Chicago, IL, Seattle, WA, or Los Angeles, CA is $97,500 - $108,300.
The annual salary range for this role in Denver, CO is $92,300 - $102,600.
The annual salary range for this role in based remotely in the contiguous U.S. will vary based on specific location $87,200 - $113.900.
How to Apply for this Job
Interested candidates should submit the following materials via Jobvite by November 12th, 2026:
Resume
Cover letter addressing:
Your interest in, and qualifications for the position
Why you are drawn to Earthjustice's mission.
Additional Documents (select "Add Files" in Jobvite): Writing Sample - 1-2 page excerpt of your own writing demonstrating a fundraising request or appeal to a foundation or other relevant audience.
Please reach out tojobs@earthjustice.org if you are having technical difficulties submitting your application. No phone calls, drop-ins, or hard copies.
Earthjustice only accepts resumes submitted for positions that are currently open. Unsolicited resumes, or resumes for posted positions that are not submitted via the online application process (where available), will not be reviewed or retained. Earthjustice is driven by a passion for justice, partnership and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected.
As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are given equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.
For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.
About the Organization
Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, individuals and communities to engage the critical environmental issues of our time, and bring about positive change. We are here because the earth needs a good lawyer.
Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment.
Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Miami, Tallahassee, Honolulu, New York, Philadelphia, Denver, Seattle, Bozeman, Chicago, and Washington, DC. In addition to a talented cadre of environmental lawyers, legislative advocates, and other staff, Earthjustice has a robust and savvy communications team that works in strategic partnership with every department at the organization to advance our public affairs and public relations objectives.
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