Principal Gifts Team Coordinator

Jul 21

Anticipated Start Date: August 2, 2026

Description

The Principal Gifts Team Coordinator (Coordinator) reports to the Director of Principal Gifts and is a member of the Principal Gifts team, which reports to the Vice President of Development. The team works in close partnership with senior staff, volunteer leadership, and Development colleagues to cultivate Ultra High Net Worth (UHNW) individuals for transformational investments in Earthjustice and Earthjustice Action, raising approximately one‑third of Earthjustice’s contributed revenue annually. The Coordinator supports the operational effectiveness and systems management of a high-performing team of six.

This role is responsible for strengthening fundraising efficiency, accountability, and communication through project management, administrative support, and coordination of processes, tools, and resources. The Coordinator provides administrative and project coordination support to the Director of Principal Gifts and plays a central role in fostering a healthy and inclusive team culture by supporting onboarding of new hires, internal communications, team gatherings and trainings. This position partners closely with the Director on planning processes, cross-team coordination, and continuous improvement initiatives. This is a non-supervisory position.

The Principal Gifts Team Coordinator is expected to work a full-time (37.5 hours/week) schedule and may work hybrid or remote from the following locations: New York City, Washington, D.C., Chicago, or Philadelphia preferred. (Other major East Coast U.S. cities and remote locations negotiable.) This position requires travel for events, planning meetings, and retreats. A valid U.S. driver’s license is preferred.

Responsibilities

What You’ll Do Core

Principal Gifts Team Administration & Systems Management (50%)

Provide comprehensive administrative and project coordination support to the Director of Principal Gifts and team, including scheduling, travel and expense management, correspondence tracking, and coordination of internal and external requests.
Manage and optimize team systems, resources, and documentation (including SharePoint, Teams, project management tools, processes and procedures) to enhance collaboration, efficiency, goal tracking – including tracking of quarterly and annual goals, and information sharing.
Serve as a point of contact for internal and external requests and represent the team in cross-departmental working groups; partner with other Development colleagues and cross-functional stakeholders to refine data management practices and shared workflows.

Internal Communication, Culture & Onboarding (25%)

Coordinate onboarding and training logistics for new and current staff in partnership with HR, IT, and hiring managers.
Support internal communications in partnership with team leads, including team-wide updates, calendars, and monthly digest emails to ensure alignment and transparency.
Plan and coordinate team meetings, retreats, trainings, and culture-building activities with direction from the Director.

Project Coordination (25%)

Coordinate annual planning processes (strategic planning, metrics tracking, and budgeting) in partnership with the Director and team leadership.
Develop project timelines, track deliverables, and support cross-functional initiatives with internal stakeholders with guidance from the Director.
Identify opportunities to improve processes and implement solutions to strengthen execution and outcomes. Ongoing Learning Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge. Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job’s requirements.

Requirements

What You’ll Bring

2–4 years of relevant experience in project coordination, operations, administration, or nonprofit development support.
Demonstrated experience managing multiple priorities, timelines, and stakeholders in a fast-paced environment.
Strong organizational and project coordination skills, with attention to detail and follow-through.
Excellent written and verbal communication skills, including ability to draft and edit internal communications.
Experience with collaboration and productivity tools (e.g., Microsoft Teams, SharePoint, Excel, project management platforms).
Ability to work both independently and collaboratively with strong interpersonal skills and discretion.
Comfort navigating ambiguity, solving problems proactively, and improving processes.
Commitment to fostering an inclusive, collaborative, and supportive team environment.
Ability to manage logistics for meetings, events, and team operations with a high level of professionalism.
Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Salary and Employee Benefits

The annual salary range for this role in New York, NY is $84,200 - $93,600
The annual salary range for this role in Washington, DC, Chicago, IL, or Boston, MA is $80,100 - $89,000
The annual salary range for this role in Philadelphia, PA is $75,900 - $84,300
The annual salary range for this role in Miami, FL is $71,600 - $79,600

How to Apply for this Job

Apply Now

Applications submitted by August 2, 2026 will be given priority, and applications received after the priority deadline may be reviewed on a rolling basis until the role is filled. Incomplete applications will not be considered:

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Please reach out to jobs@earthjustice.org if you are having technical difficulties submitting your application. Please Note The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.

As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are provided with equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.

About the Organization

Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, individuals and communities to engage the critical environmental issues of our time, and bring about positive change. We are here because the earth needs a good lawyer.

Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment.

Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Miami, Tallahassee, Honolulu, New York, Philadelphia, Denver, Seattle, Bozeman, Chicago, and Washington, DC. In addition to a talented cadre of environmental lawyers, legislative advocates, and other staff, Earthjustice has a robust and savvy communications team that works in strategic partnership with every department at the organization to advance our public affairs and public relations objectives.

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